SSIE 2025 – IEEE Italy Section Summer School on Information Engineering registration

SSIE 2025 – IEEE Italy Section Summer School on Information Engineering
Brixen, Italy, July 07-11 2025

2025 SSIE Registration Form

Please contact the SSIE 2025 organizers at:

web@ieeesezioneitalia.it, for technical problems about the registration process;
ecommerce@ieeesezioneitalia.it, for administrative problems about the fee payment;
ssie@dei.unipd.it, for questions about the school program, organization, and logistics.
Participant information
Name*
First Last
Affiliation*
The name of the Institution you join
Role*
Your role in the Institution of affiliation (e.g., PhD student, Full Professor)
Research interests*
Research activity topics
Email*
Phone
Fax
Birthdate*
Please, use the dd-mm-yyyy format
DD dash MM dash YYYY
Birthplace*
City State / Province / Region Country
Invoice information

The information provided in this section will be used to produce the invoice. In particular, the VAT number is required to emit invoices for people or institutions from EU.
Invoice denomination*
The invoice will report both the the name of the participant and the name of the institution of affiliation. For fiscal reasons, we must record who actually paid the fees (e.g., if you pay and then will be reimbursed, select “the participant” in the following field).
The invoice will be issued to:
Address*
Participant address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Country*
Address*
Address of the Institution

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Country*
Country of the Institution
Taxpayer Identification Number (required for EU citizens)*
Participant’s personal Taxpayer Identification Number or VAT number. Please, check here which identifier you have to report (e.g., in Italy it is called Codice Fiscale). For non-EU citizens, you can input a dash, “-“.
VAT number (required for EU Institutions)*
VAT number or Taxpayer Identification number of the Institution. Please, check here if it applies to your case and what identifier you have to report. If your country is not considered in the above linked page, you can input a dash, “-“.
Italian Public Administration Institution*
Does the Institution of affiliation belong to the Public Administration?
Codice Univoco Ufficio*
The unique code for the entity of the Italian Public Administration that will pay the conference fee (visit here to find the right one).
Additional information
Please, use this field to add any information required to emit the invoice (e.g., project or fund identifier, purchase order, CIG/CUP). Ask to your administration if necessary. You can also email later the information to the organizers.

Summer School fees

	EARLY Registration (by May 15 31, 2025)		LATE Registration (by June 15 31, 2025)
IEEE Student Member paying personally	290.00 €	(outside the scope of VAT)	350.00 €	(outside the scope of VAT)
IEEE Student Member paid by a third party	353.80 €	(22% VAT included)	427.00 €	(22% VAT included)
Student (non IEEE Student Member)	390.00 €	(22% VAT included)	470.00 €	(22% VAT included)
IEEE Member paying personally	360.00 €	(outside the scope of VAT)	440.00 €	(outside the scope of VAT)
IEEE Member paid by a third party	439.20 €	(22% VAT included)	536.80 €	(22% VAT included)
Non-IEEE Member	460.00 €	(22% VAT included)	560.00 €	(22% VAT included)
Become an IEEE member <click here>

The fees paid by a natural person who is IEEE Member are outside the scope of VAT.
VAT must be applied to a payment made by any other person or Entity (such as universities or companies).

Students must provide an official certificate of their student status.
The student half-year membership for IEEE R8 is about $15,00.
Becoming an IEEE Student Member is easy!

The fee includes:

Participation to the school
Electronic copy of the technical material
Catering service (lunches and coffee breaks, 5 days)

Participants have to pay for their travel and living expenses

Fee type*
- IEEE Student Member
- Student (non IEEE Student Member)
- IEEE Member
- Non-IEEE Member
Fee type*
- IEEE Student Member
- Student (non IEEE Student Member)
- IEEE Member
- Non-IEEE Member
University card*
Please upload a scanning of your university card reporting the data useful to identify you as a student (if needed, you can upload both the sides of the card).
Drop files here or

Accepted file types: jpg, png, pdf, Max. file size: 10 MB, Max. files: 2.
Membership Number*
Where do I find my membership number?
Hidden
Track*
This year technical program features two tracks. More information at: http://ssie.dei.unipd.it/technical-program/
Select the track of interest (only one selection is possible):
- Track 1 – Machine learning for networks
- Track 2 – Electronics
Registration Fee
Price: 0,00 €
Net Registration Fee
Price: 0,00 €
Dietary Restrictions, Food Allergies, and Religious Restrictions
Please, describe any special food restrictions or allergies to consider
Payment type*
- Bank transfer
- Credit card
Notice: bank transfer instructions
In order to allow for an orderly registration the payments have to follow these rules:
- A separate wire transfer has to be done for each participant
- The name of the participant should be clearly stated in the wire transfer description (purpose of the transfer) along with the registration number
- The name of the conference should be clearly stated in the wire transfer description (purpose of the transfer)
As an example a compact description could be the following:
SSIE2025- Name_Surname – ID#
The transfers that do not follow such rules will be resent back and the payments rejected.
Detailed instruction will be sent by email at the end of the registration procedure.
Early registration validity
Please note that, in order to adopt the early registration fees, the transfer should be completed within the early registration deadline in order to be considered valid. The purchase order date has no validity to that aim.
Inclusion in the Proceedings
No paper will be included in the proceedings if the payment process has not been successfully closed for at least one author within the early registration deadline.
Invitation letter for VISA application
Do you need an invitation letter for your VISA application? It will be sent to you upon receipt of the participation fee.
- Yes, please
- No, thanks
Privacy policy*
IEEE Italy Section – Privacy Policy

The personal data of the user are used by IEEE ITALY SECTION, which is the holder for the treatment, in compliance with the principles of protection of personal data established by the GDPR 2016/679 Regulation.

MODALITIES AND PURPOSES OF DATA PROCESSING

1) We inform you that the data will be processed with the support of the following means:

– Mixed – electronic and paper

with the following purposes:

– Courses and training activities

– Management and administration of the association and related activities

The data will be kept for the time necessary to achieve the purpose for which they were collected.

We also inform you that the activities could be subject to audio/video capturing in order to document and display the event experience. This material can be used for promotional and dissemination purposes, also through publication on the institutional portals and on the IEEE ITALY SECTION institutional social channels.

By attending the event, you acknowledge to the use of the audio-video footage for the above mentioned purposes.

In agreement with the IEEE events policy, which imposes certain restrictions on the use of multimedia at its events, an attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

IEEE Italy Section disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

LEGAL BASIS

2) The provision of data is mandatory for all that is required by legal and contractual obligations and therefore any refusal to supply them in whole or in part may give rise to the impossibility of providing the services requested. The association deals with the users’ optional data on the basis of their consent, that is through the explicit approval of this privacy policy and in relation to the methods and purposes described below.

CATEGORIES OF RECIPIENTS

Without prejudice to the communications carried out in compliance with legal and contractual obligations, all data collected and processed may be communicated exclusively for the purposes specified above to the following categories of stakeholders: Consultants and freelancers also in partnership; Businesses and Professional Associations.

Furthermore, the following categories of authorized persons and/or internal and external managers identified in writing and to whom specific written instructions have been provided regarding the processing of data can be involved in the processing of your data: responsible for organizing the events ; Legal representative; Treasurer; Secretary; Information Management Coordinator.

TRANSFER PERSONAL DATA TO THIRD COUNTRIES

Activity description: IEEE training activities and management of membership

Country: United States

INFORMATION STRUCTURES

Activity description: IEEE training activities and management of membership

IT structures: Office archive

Structure type: Internal

Registered office: Rome

CONSERVATION PERIOD

3) The mandatory data for contractual and accounting purposes are kept for the time necessary to carry out the commercial and accounting relationship.

The data of those who do not buy or use products / services, even if they have had a previous contact with representatives of the association, will be immediately canceled or processed anonymously, where their conservation is not otherwise justified, unless it has been validly acquired the informed consent of the interested parties regarding a subsequent commercial promotion or market research activity.

The data retention period is: Five years.

RIGHTS OF THE DATA SUBJECT

According to European Regulation 679/2016 (GDPR) and national legislation, the interested party may, in accordance with the procedures and within the limits established by current legislation, exercise the following rights:

– Request confirmation of the existence of personal data concerning him / her (right of access);

– Know its origin;

– Receive intelligible communication;

– To have information about the logic, the methods and the purposes of the processing;

– Request the updating, correction, integration, cancellation, transformation into anonymous form, blocking of data processed in violation of the law, including those no longer necessary for the pursuit of the purposes for which they were collected;

– In cases of consent-based processing, receive their data provided to the holder, in a structured and readable form by a data processor and in a format commonly used by an electronic device;

– The right to lodge a complaint with the Control Authority.

HOW AND WHEN CAN THE DATA SUBJECT OPPOSE THE PROCESSING OF PERSONAL DATA? (Article 21 GDPR).

For reasons relating to the particular situation of the interested party, the same may oppose at any time the processing of their personal data if it is based on legitimate interest or if it takes place for business promotion, by sending the request to the Owner at the time communicated the improvement of the relationship on which the treatment itself is based.

The interested party has the right to cancel his/her personal data if there is no legitimate overriding reason for the Data Controller than the one giving rise to the request, and in any case in case the Data Subject opposes the processing for commercial promotion activities.

TO WHOM CAN THE INTERESTED PARTY SUBMIT A COMPLAINT? (Article 15 GDPR)

Without prejudice to any other action in administrative or judicial proceedings, the interested party may lodge a complaint with the competent supervisory authority on the Italian territory (Authority for the protection of personal data) or the one carrying out its duties and exercising its powers in the Member State where the GDPR violation took place.

The data controller of your personal data is:

  IEEE ITALY SECTION

  p.iva 06211830481, c.f. 94126920480

  mail: IEEE_ITALY@IEEE.ORG

  Legal representative: IEEE Italy Section Chair

I agree to the privacy policy.
Consent for online recordings*
The participant

AUTHORISES

the University of Padova (Dept. of Information Engineering, DEI) and IEEE Italy Section, hereafter “The Parties”, in accordance with Articles 96 – 97 of Law no.633 dated 22 April 1941on Copyright and art. 10 of the Italian Civil Code:
– to exercise the rights referred to in Articles 12 et seq. of Law no. 633/1941;
– to record images, voices, names and declarations with video cameras or Web-based teleconferencing systems (e.g., Zoom, Teams, etc., including with the support of authorised third parties);
– to reproduce these images and videos with any technical and multimedia system and to publish them on the SSIE Website (http://ssie.dei.unipd.it/), on their social networks (e.g., Facebook, Twitter, Linked In, YouTube, etc.) or through any other print media;
– to archive the slides that will be presented at the event and to make them available through the SSIE Website (http://ssie.dei.unipd.it/);
– to show the above material during exhibitions/conferences etc. and to use them for future events/works.

DECLARES that

– I have read and accepted the terms and conditions for the processing of personal data in accordance to the procedures and purposes illustrated in the Privacy Police published in compliance with the General Data Protection Regulation (EU regulation 2016/679 – hereafter referred to as the “GDPR”);
– I gave my consent to the recording of my images, name, voice and other sounds that I produced in accordance with the terms and conditions above and for the institutional aims related to this event;
– I am fully responsible for my declarations as well as for the multimedia content (slides, images and videos) used during the intervention and I release the University of Padova and the IEEE Italy Section from any liability, claim or action, including those of third parties;
– I am aware of the fact that some broadcasts can be downloaded;
– I am not going to claim payment for posing, using/reproducing/publishing my slides, images or videos.
– I also forbid the use of my slides, images or videos in a context where my personal dignity and decorum could be compromised.

UNDERSTANDS that

– Any recording and publication of the material shown or produced within SSIE 2022 is merely intended
towards the didactic and scientific dissemination of activities and schools organized by The Parties.
– The Parties take no responsibility or liability for any improper and/or unauthorized use of any material (video, audio, etc.) recorded, presented or produced (slides, etc.) within SSIE 2022.
– Any digital material will be archived and maintained for the whole period that will be necessary to fully accomplish the didactic and scientific activities of SSIE 2022. Personal data may be retained for a longer time span due to processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, as regulated by article 89 of the GDPR.

_____________________________________________________
For the Data Protection policy @UNIPD, please refer to: https://www.unipd.it/en/privacy (inquiries can be sent to: privacy@unipd.it)
For the IEEE Italy Section Privacy Policy refer to: https://italy.ieeer8.org/wp-content/uploads/sites/24/2019/09/informativa-clienti-EN.pdf

I agree to the privacy policy.
Identity document*
Please, select the ID that can be used to verify your identity during the event.
- ID card
- Driving licence
- Passport
Identity document number*
Please, type all the information needed to identify your identity document.
Consent to sensitive data processing*
I agree to the processing of my sensitive data.
Please contact the SSIE 2025 organizers at:
- web@ieeesezioneitalia.it, for technical problems about the registration process;
- ecommerce@ieeesezioneitalia.it, for administrative problems about the fee payment;
- ssie@dei.unipd.it, for questions about the school program, organization, and logistics.

2025 SSIE Registration Form

Participant information

Invoice information

Summer School fees